The 2011 Board Meeting was held at 21:00 UTC on 2011-04-11.
Meeting was by phone, with the conference generously provided by Mark Spencer. The meeting began at 12 minutes after the hour.
Members present were John Bailey, Ethan Blanton, Mark Doliner, Sean Egan, and Zachary West (in proxy for Evan Schoenberg). John Bailey arrived during the Old Business.
The minutes of the meeting follow.
Officer and director reelections
Unanimously reelected everyone to their present positions.
Treasurer’s report
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Treasurer read 2009 financials:
We started the year with $15,472.48. We closed the year with $18,782.06.
We spent $987.81, with $235 going to credit card processing and $752.81 to travel reimbursements.
We took in $4,297.39, with $3,500 coming from SoC mentorship payments, $752.81 coming from Google for SoC travel expenses, and $44.58 in interest income on our accounts.
- Approved
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Treasurer read 2010 financials:
We started the year with $18,782.06. We closed the year with $20,364.42.
We spent $1,783.39, with $60 going to credit card processing, $358 to legal fees incurred during incorporation, $1,353.39 to travel reimbursement, and $12 to bank services (cashier’s checks).
We took in $3,365.75, with $2,000 coming from SoC mentorship payments, $1,353.39 in travel reimbursements, and $12.36 in interest on our accounts.
- Amended, legal fees were for Delaware presence (attached report is as read, not as amended)
- Approved
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Treasurer read 2011 financials (to date):
We started the year with $20,364.42. As of 2011-04-11, we have $20,843.59.
We have spent $20 on CC processing.
We have taken in 499.17, with $495 coming from Spreadshirt Payments and $4.17 in interest.
- Approved
Old Business
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Pinnacle Processing stopped deducting fees in July 2009
- Sean will look into this
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There are several paper bank statements missing from 2009, between the treasurer (Ethan Blanton)’s move and the change of banks from Charter One to Old National (due to the IMF accounts being purchased, beyond our control)
- Ethan would like to request replacement statements from the bank
- John says the statements should be about $8
- If this requires authorization (after consulting the bylaws), Ethan will request an email vote
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2011 Spreadshirt income of $495 is from Adium
- Zac West has access to the Spreadshirt accounts
- Another payment for $55 being issued now
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Karen from SFLC notified us that some maintenance is required for our Delaware presence to keep our business in good standing
- Sean will follow up on this
New Business
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Closing credit card processing
- We don’t use this, we will issue an email vote to close these accounts
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Now that Adium is selling Spreadshirt shirts, the Pidgin project may wish to do so as well
- Mark will look into this and report on options
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We will file an IRS e-Postcard for 2011, as we do not have enough income to require a complete filing
Meeting adjourned at 39 after the hour