IM Freedom

IM Freedom Board Meeting 2019-06-11 00:00 UTC using a Zoom.us. All times listed below in UTC.

Preamble and call to order 00:04
Directors Present:
- John Bailey, President
- Matthew Needham, Vice President
- Ethan Blanton, Treasurer
- Gary Kramlich, Secretary
- Peter Lawler, Director
- Richard Laager, Director
Treasurer’s report:
- 2017: Opened with $29,195.82, closed with at least $29,450.06
- 2018: Opened with at least $29,450.06, closed with $29,553.22
- 2019: Opened with $29,553.22, currently have $29,735.10
- There are missing statements from Sep 2017 to Apr 2018 due to Ethan’s move
  - Ethan is currently working with the bank to rectify.
- Peter motions to accept
  - Gary Seconds
  - Passes unanimously
Old Business
- Gary provided updates on his attempts to get our address changed, mentions it’s going badly but we need to get a registereted agent to handle our mail.
  - Ethan mentions we already have a registered agent, but we aren’t having them handle our mail right now.
  - Ethan and Gary decide to take this offline.
- Gary provided updates on infrastructure.
  - Gary has been slowly containerizing everything and deploying it on a Digital Ocean Kubernetes cluster that he has been paying for out of pocket, but be working to get Open Source credits for.
  - Gary mentions that he’s moving to retire the network redux servers.
  - John mentions that Nicobar is also running Wheezy
    - Also mentions that once trac is migrated off and it can be upgraded, we might want to keep it around for miscellaneous tasks.
  - Moving the email is hard, still haven’t decided a way to go for certain.
    - Ethan mentions that adding a new provider now would help to ease in moving the email.
  - Lots of discussion about how to handle the infrastructure in the future with the decision to take this offline.
    - Ethan mentions that we should get the interested people together and we should could up with a proposal going forward.
    - Gary to email the board by 2019-06-14, with a meeting the second week of July.
  - Gary provides an update that imfreedom.org is now hosted on the kubernetes cluster. There was some breakage in the process, the mailing list interface is currently broken and the wiki had to get rerooted from imfreedom.org/wiki to wiki.imfreedom.org.
    - Matthew mentions he’s done this before, he and Gary decide to take this offline.
    - Gary adds that there’s a new data.pidgin.im that holds all of the large data files which we’ve removed from the repo by creating a new repo.
  - Gary also mentions that the new pidgin website is available at nest.pidgin.im.
  - Ethan is prepared to hand the books over to Colin.
    - He has given all information to Matt and Colin already.
    - Ethan will have himself removed once Matt and Colin are comfortable with everything.
    - Ethan to send out a document with things that have to happen and when they have to happen.
New Business
- Election of board members and officers:
  - Current Slate
    - President - John Bailey
    - Vice President - Matthew Needham
    - Secretary - Gary Kramlich
    - Treasurer - Colin Barrett
    - Directors - Ethan Blanton, Eion Robb, Richard Laager, Peter Lawler
  - Ethan moves to accept the slate of offices as it currently stands.
  - Matthew and Peters seconds
  - Passes unanimously
- Peter proposes that IMF disburses $5000 USD to a party for working on Pidgin Full time (40-50 hours a week) for a month.
  - Ethan mentions:
    - we have some money, but no income
    - ammend the proposal to not say full time which comes with other caveats like benefits.
    - a 1099-MISC would be required (for us people)
    - Change it to the number of hours.
  - Peter mentions that we need to find some other fund raising options.
    - Ethan mentions Benevity
    - Gary asks what happened to the source forge ad share.
    - Gary mentions his marketing attempts
  - Peter mentions maybe just giving a grant.
  - Ethan mentions that nearly all summer of code mentors have donated their stipends so the amount, if paid out to a pidgin developer, would be mostly covered by the money that they have donated to the project.
  - Richard brings up conflict on interest scenarios. We decided that based on the rate and experience we will not be in conflict of interests
  - Richard also also brings up the idea of running down our funding to help Pidgin and Adium.
    - Peter suggests discussing that next year
    - Ethan mentions he’s fine with sitting on the funds due to our past legal trouble. But he’s also kind of fine with spending the money as the IM world has changed.
    - Gary mentions that there’s an idea to make the core project only include open spec protocols.
  - Decision reached to have people provide a proposal to the board who can then vote on a one off disbursement that could be used for future disbursements as well.
  - The Board solicits a proposal from Gary as he would be the first first benefactor of this funds.
  - Gary states that it would be bringing Talkatu to feature parity of with GtkIMHTML and will have the proposal to the board on Friday.
  - Ethan mentions putting a stoploss on the proposal that if the project isn’t finished in the expected time frame, then the contract is still is completed successfully at that point.
  - Richard mentions that putting another proposal together might be a good idea.
  - Richard also ask if this would be a pre or post payment.
    - Ethan mentions a retainer and remainder payment. But is happy either way.
  - To avoid conflict of interest, Gary will email the proposal to the list, and then the votes will happen by direct email with the results summary being sent to the list.
    - Ethan to open discussion off list when Gary’s proposal is sent.
    - John to make sure everyone is aware of the vote in a timely fashion.
    - Matthew will be responsible for minutes as Gary (the secretary) will not be involved.
- Gary mentions he has some expenses from domain transfers that he will bring up on the list.
Ethan motions to end the meeting
- Peter seconds
- Passes unanimously
Meeting ended at 01:17 UTC

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