IM Freedom Board Meeting 2021-04-18 01:00 UTC using Zoom.us. All times listed below are in UTC.
- Preamble and call to order: 01:09
- Directors Present
- John Bailey, President/Treasurer
- Matthew Needham, Vice President
- Gary Kramlich, Secretary
- Ethan Blanton, Director
- Colin Barrett, Director
- Richard Laager, Director
- Board Election
- Ethan moves to reup the current slate of officers.
- Gary seconds
- Passes unanimously
- Colin moves to re-elect the board
- Ethan and Gary second
- Passes unanimously
- Treasurer’s report:
- 2019 closed with a total balance of USD $29,875.11. 2020 opened with the same balance.
- Income was as follows:
- Interest Income: USD $ 3.36
- Spreadshirt: USD $24.88
- TOTAL INCOME: USD $28.24
- Expenses were as follows:
- Gary Kramlich (Development Grant): USD $5,000.00
- Gary Kramlich (Bank fee reimbursement): USD $30.00
- John Bailey (domain renewal reimbursement): USD $145.80
- TOTAL EXPENSE: USD $5,175.80
- The net change in our money on hand was a loss of USD $5,147.56.
- Our closing balance on December 31, 2020 was USD $24,727.55. The breakdown of this balance is as follows:
- Paypal: USD $2,564.62
- Savings account: USD $16,551.71
- Checking account: USD $5,611.22
- Additional items:
- One time transfer of USD $5,000.00 from checking account to savings account in order to slightly boost the interest earned on the savings account.
- There is a monthly transfer of $1.00 from the checking account to the savings account and a corresponding transfer of $1.00 from the savings account back to the checking account. This transfer always nets to $0.00 and serves to, when combined with the Treasurer’s occasional online logins, keep the two accounts from going dormant.
- 2020 closed with a total balance of USD $24,727.55. 2021 opened with this same amount.
- Thus far we have had zero expense.
- Thus far we have had a total of USD $206.41 in income broken down as follows:
- Donations: USD $195.30
- Spreadshirt: USD $ 10.00
- Interest: USD $ 1.11
- Total balance on hand as of April 9, 2021 is USD $24,933.66
- A transfer of USD $2,500.00 was made from the PayPal account to the checking account. Once any reimbursements issued from the 2021 board meeting are settled the checking account’s balance will be drawn down to approximately USD $500 by transferring the excess to the savings account in order to maximize interest income. The transfer was effective April 12 and did not affect our overall balance on hand.
- Ethan asks a question about the address with the bank as he just received a paper statement.
- John mentions that he’s still working on that.
- Ethan mentions he forward an email about Benevity to John.
- John mentions he plans on taking care of it Monday.
- Matthew brings up the idea we had about switching banks.
- John states that we have worked through most of the issues now so it isn’t an issue right now.
- Matthew moves to accept the treasure’s report.
- Colin seconds.
- Passes unanimously
- Old Business
- Reviving our charter with CT Corp
- John spoke to them on the phone yesterday but is waiting for a response from them.
- Penalties for falling behind won’t be waived and are expected to cost a
fair amount.
- Ethan mentions that in the past there was a standing resolution to reimburse the treasurer for the filing fees and that once we know the value we should do that again.
- The mail forwarding service is more expansive than we think is reasonable. Therefore, John mentions he has new business about how we can handle the corporations address going forward.
- Amazon Smile
- John received an email about 6 or 7 months ago and tried to register, but was unable to do so because they required a check which we don’t have. We lost out on about USD $50 due to this.
- John received another email on the 1st or 2nd of April which had a deadline of March 31st which he obviously couldn’t complete on time. We missed out on about USD $2019 due to this.
- However, everything is now registered and appears to be working using
John’s address as the corporations address which should help deal with
any contact issues in the future.
- Ethan mentions that due to COVID we might be able ask them to honor it.
- Gary mentions that he has used the Smile support before so we can reach out to them.
- Infrastructure Update
- Just about everything has been moved to Digital Ocean. Outstanding items
are email and trac with a goal of May 1st to have them migrated.
- Ethan asks if email has been converted to our SSO yet and how will that effect people who may have email accounts but not have an SSO account yet.
- Gary says it has not yet been converted, but we can wire them up when they create an SSO account.
- We were using Bintray as a download because of the trust issues people have with Sourceforge, but since Bintray is shutting down, all of our downloads going forward will be on Sourceforge.
- There were more details in the State of the Bird.
- There was quite a bit of discussion on how to avoid our email being marked as spam in the future when we do migrate it.
- New Business
- Reimburse Gary for code signing certificate of USD 177.00 which he purchased to sign the Windows releases.
- Ethan moves to reimburse Gary USD 177.00 for a code signing certficiate.
- Richard seconds
- Passes unanimously
- Reimburse John for domain renewals for pidgin.im, adium.im, and adium.org, as well as the purchase of pidginchat.com through gandi.net for USD 105.40.
- Gary moves to reimburse John for USD 105.40 for domain registrations.
- Matthew and Richard second.
- Passes unanimously
- John purchased an M1 Mac Mini to assist in Pidgin development and would like to be reimbursed USD 700 as he is going to cover USD 300 as well as the tax as he will be keeping the machine.
- Ethan asks if this will be usable for Adium as well.
- Matthew and Colin aren’t sure.
- Gary mentions that Pidgin is using Team City for Pidgin’s continuous integration and we probably don’t want to run to agents at the same time if Adium is using something else.
- Ethan moves to reimburse
- Gary seconds
- Passes unanimously
- Ammend the corporate by-laws to update the corporation’s address to John’s address.
- Ethan moves to enter John our point of record for imfreedom.
- Matthew seconds
- Passes unanimously
- Pidgin was accepted to Google Summer of Code.
- Gary and Elliot are the main contact points.
- John and Eion are backup organization admins.
- Gary points out that there should only be one student per mentor and this may cause an issue for us due to our number of mentors.
- Ethan mentions he might be able to help out in some capacity.
- Matthew asks with the address change, should he switch the Paypal contact into to John’s.
- John says yes.
- Gary mentions we probably need to update the contact info in spreadshirt.
- Matthew say’s he’ll look at it.
- Richard asks about moving money of out Paypal before we change our contact info.
- John mentions that he’s already got it down to like USD 200.
- Ethan mentions that since we don’t have a withdrawl account linked to the account, it was necessary for us to keep a balance due to fees.
- John says he’ll have to check if auto withdraw is enabled as the bank account is listed there.
- Gary mentions that he’s going to be sending an email requesting the board members current address as he is responsible for having that on hand according to our by-laws.
- Ethan moves to adjourn.
- Richard seconds.
- Passes unanimously
- Meeting ends at 01:51.